PDF data extractorExtract fields from PDFs to structured Excel
PdfExtractor is an online pdf data extractor for invoices, contracts, and forms: upload up to 50 PDFs or images, name the columns you need, and download a spreadsheet in minutes. Need every row in a grid? Try our PDF table extractor—a focused table-to-Excel flow (coming soon).
Upload files
PDF, JPG, PNG, and more — up to 50 files, 50 MB each
Drag and drop files here, or click to browse
0 / 50 selected
Fields to extract
Define columns for your spreadsheet—these become your Excel headers
Upload → Define fields → AI extract → Download Excel
How our pdf data extractor works
Go from PDFs and scans to spreadsheet rows in four steps—no install, all in your browser. For full table grids, watch for the upcoming PDF table extractor.
- 01
Upload documents
Drop PDFs or images into the upload area. Select many at once—up to 50 files per batch—for scans and native PDFs alike.
- 02
Define fields
Click "Add field" to name your Excel columns—amount, date, account name, and so on. No rules or templates to write.
- 03
AI extraction
A large language model reads each document and pulls values by field meaning, across layouts and scan quality.
- 04
Export Excel
Results from every file merge into one table—one row per document—ready to review, filter, or import into your systems.
Compare with alternatives
See how PdfExtractor stacks up as a pdf data extractor—and how our PDF table extractor will compare when it launches.
| Capability | PdfExtractor | Manual entry | Traditional OCR | Generic AI chat |
|---|---|---|---|---|
| Custom extraction fields | ✓ | — | — | Partial |
| PDF + images together | ✓ | ✓ | ✓ | ✓ |
| Batch processing (up to 50) | ✓ | — | Varies | Varies |
| Layout & semantic understanding | ✓ | ✓ | — | ✓ |
| One-click Excel export | ✓ | Manual cleanup | Extra steps | Tool-dependent |
| No template training | ✓ | ✓ | — | ✓ |
| Time to get started | Low | High | Medium | Medium |
FAQ
Quick answers on formats, fields, and what's coming next.
A pdf data extractor turns information inside PDF files—like invoice numbers, dates, or names—into structured columns you can use in Excel. PdfExtractor lets you name those columns, batch-process many PDFs, and download one combined spreadsheet.